Policy and Procedure Manual
For Youth and Adult Sailing
All volunteers, parents, and students are asked to read the P&P Manual each year
Mandatory Safety Requirements For All ESA Programs
• Life Jackets are required for all participants including staff, coaches, volunteers, non-members, safety boat operators, and students at all times when on or near the water.
• Closed toe and closed heel shoes are required to be worn at all times when engaging in all ESA on water activities.
• No smoking, drugs, or alcohol.
• No running, hitting, pushing, or littering.
• No swimming (except with the permission of an instructor).
• All equipment to be properly returned, cleaned and put away after use.
• Bring water and a refillable container to class each day.
Recommend Safety Items
These items are recommended to all our students and staff. Remember we are outdoors all day in Florida - it’s hot and sunny most of the time. To make your sailing experience a positive one, we recommend the following items.
Sunscreen, Hat with keeper, Sunglasses with strap, Towel, Change of Clothes, Snack, Water Gloves, Extra Water
Lightweight - long sleeve water shirts/ water pants
Emergency Procedure
In the event of an emergency, an instructor on duty or the designated beach master will get help.
First Aid supplies are located in the shed closest to the boat rack.
*FIRE – Get people and staff out of area and call 911
*INJURY – Provide immediate first aid, Call 911, control area, and disperse / control onlookers.
*ON WATER INJURY– Captain of responding safety boat is in command. Crew will notify the instructor on duty or beach master of the condition of injury. Call 911 if necessary. Other boats remain out of the area unless called to respond.
*INCIDENT– Robbery, trespasser, missing property, irate individual. Notify an instructor on duty - Call 911 if necessary -
Non emergency number for Sarasota County Sheriff - 941-316-1201
*REMEMBER PEOPLE FIRST, EQUIPMENT SECOND*
All accidents, injuries, and incidents MUST be reported in writing as soon as possible.
Use the incident/ injury report to detail the emergency.
Discrimination and Sexual Harassment
Any harassment or discrimination of a member, student, volunteer, staff member, or parent whether because of race, color, religion, sex, national origin, ancestry, age, order of protection status, marital status, physical or mental disability, military status, sexual orientation, gender identification, or unfavorable discharge from military service is clearly prohibited and will not be condoned.
No staff member, volunteer, student, customer, or vendor, male or female, may sexually harass any other person associated with the organization by:
1. Making unwelcome sexual advances or requests for sexual favors or other verbal or physical conduct of a sexually suggestive nature; or
2. Creating an intimidating, hostile or offensive environment by such conduct.
Anyone who has been found to have sexually harassed another member will be subject to discharge from the association. Any ESA staff member who learns of potentially criminal sexual or physical abuse directed at a minor—whether perpetrated by an ESA member or not—must report said conduct to law enforcement immediately.
All volunteers who work with youth must take SafeSport training, which is available on-line.
ESA will provide access to the training at no cost to volunteers.
Procedure For Signing Youth In and Out of Camp
Unless they drive themselves, all children must be accompanied by a parent or adult guardian to the sign in sheet.
No child should be dropped off or picked up in the parking lot.
There will be a bar code check in the morning and check out in the afternoon.
One member is assigned the responsibility of the daily log of attendance.
Emergency contact numbers must be listed each day with the child’s name.
Children will not be left alone in the event of a delayed pickup.
If a pickup is delayed more than 1 hour, the child is brought to a safe waiting area until the parent/guardian is located.
Two responsible adult ESA members will remain with child/children.
Youth Bathroom Procedure
Englewood Sailing has a strict youth bathroom procedure due to Indian Mound Park being a public park, and that the bathroom facilities are a distance away.
Background-checked adults will walk all campers, students, and those under 18 to the bathrooms in a supervised manner.
We require that there be more than just one adult and one student present at a time - so a minimum of 3 people (either 2 adults or more than one student). ***There are no exceptions.
Vehicle Transport Procedure
If it is necessary for an ESA member to use their personal vehicle to transport a youth, the member must ensure there is another adult member present or another student in the vehicle.
Inclement Weather Policy
• ESA staff will monitor and assess prevailing weather conditions during all sailing activities.
• In the event of a rain only event, all students and staff will be called off the water, but will remain under shelters at the Sailing Center.
• In the event of torrential rain, all will proceed to the main pavilion.
• Staff will electronically monitor radar with their cell phones in addition to being alert to visual and auditory weather observations.
• If lightning or thunder is observed or detected within 20 miles of the sailing center, all students and staff will be called to shore immediately, and students will be escorted to the main park pavilion.
• All will remain under protected cover for 30 minutes after the last lightning or thunder occurrence.
• At such time as the ESA Safety Officer issues the "all clear," staff and students will return to normal operations.
• If rain and/or stormy conditions continue to intensify and it is apparent that activities cannot proceed, parents will be notified to pick up their children at the main park pavilion. After 1 hour remaining students will be taken to a safe location to await parent pick up.
• Questions can be directed to the ESA Safety Officer or, in his/her absence, to the instructor in charge of instruction for the day.
Discipline Policy
The rules and discipline policy apply to all students and staff involved in any ESA program. Violations include, but are not limited to, breaking program rules, breaking club rules, inappropriate language, destruction of property, physical/ verbal abuse of another student or staff member, and bullying. Consequences vary based on the severity of the offense.
For minor offenses, we will follow a three-strike process:
1. First Strike: The individual will be warned by a senior-level instructor. The strike will be recorded in ESA's files and the Program Director will be notified.
2. Second Strike: The individual will be warned by a senior-level instructor and may be asked to sit out for the rest of the class/day. For youth, a parent/guardian will be informed and asked to meet with the Program Director to discuss the first and second transgressions and to make a plan to avoid any future misbehavior.
The strike and meeting notes will be documented in ESA’s files.
3. Third Strike and Beyond: The board of directors will consider whether to suspend or expel the individual from the program and ESA. No fees will be refunded in the event of a board-approved suspension or expulsion.
Volunteer Background Checks and Certification
To ensure the safety of our students, staff, and organization, ESA requires a background check every five years for all volunteers, board members, safety boat operators, and age 18+ adults that are working, teaching, or helping with or near youth students/classes.
Depending on the programs the volunteer is involved with the background check may involve fingerprinting. ESA will arrange for background checks at no cost to individual volunteers. ESA will maintain a list of approved volunteers.
Volunteers who work with youth must also complete online SafeSport training annually. This is available free of charge; ESA will provide instructions as to how to take the training.
All safety boat skippers and crew and all adult instructors must obtain and maintain CPR, AED and first aid training.
Also, all safety boat personnel must be approved by the Safety Officer prior to operating powerboats and all operators must have a Florida Safe Boating Card.
National certifications such as American Heart Association, Red Cross, and American Safety and Health Institute are acceptable, as well as professionally-offered non-certified courses such as those offered by Englewood Hospital. All ESA personnel are highly encouraged to become CPR and first aid trained.
ESA welcomes all volunteers, who have an interest in sailing, youth coaching, watersports, and promoting the sport.
Swim Check Procedures-Bay
Bay swim check–Students can be swim checked in Lemon Bay. It is mandatory that everyone pass a swim check. If failed they will not be allowed to continue in the program.
One Safety Boat (SB) anchors about 25 yards off shore, engine off, Skipper + crew aboard. Students remove PFDs, swim from shore to SB and back. Instructors available to intervene if a student gets in trouble.
Safety Boat Operator
Those volunteers who wish to operate safety boats during ESA classes must comply with the following:
1. Any members operating an ESA safety boat will have completed the ESA powerboat workshop, and/ or must be signed off by the workshop instructor.
2. All safety boat personnel must be approved by the Safety Officer prior to operating powerboats. All operators must have a Florida Safe Boating Card.
3. Student members under 18 will only operate safety boats while occupied by an adult who has completed the workshop. Minors will not operate safety boats in proximity to youth sailors.
4. Safety boat assignment will be at the sole discretion of the safety officer.
5. Completion and passing of the workshop will be at the instructor's sole discretion.
6. A list of trained operators will be kept onsite.
7. Safety boat operators will follow these protocols:
a) All safety boats for training activities must have an able-bodied crewmember in addition to the operator.
b) The operator will not leave the helm unless the motor is off.
c) The operator will turn off the motor if the safety boat is within one boat length of a person in the water.
d) The operator will use the engine kill cord at all times.
8. The safety officer will test the engine kill cord and throttle lock on each Boat quarterly.
Volunteer Acknowledgement
As a volunteer of Englewood Sailing Association, I have read, understand and agree to the terms, conditions, rules, and policies outlined within this manual.
I do hereby release and discharge Englewood Sailing Association Inc. and its officers, agents, students, employees, volunteers, and affiliates from any and all claims for injuries, including death, damages, property damage, or loss which may have or may in future accrue to me in account of participating in or volunteering for the Englewood Sailing Association Inc. programs. Failure to acknowledge will not relieve a student, member, or volunteer from responsibility for the understanding and abiding to the polices contained herein.
SAILING ACCIDENT/INCIDENT REPORT
Injured Person’s Name: Date of Report:
Age of Injured: Date of Accident:
Parent/Guardian Name: Time of Accident:
Phone: Location of Accident:
In what activity was person participating when accident occurred (class, lunch time, free play, etc.)? _____________________________________________________________________________________________
What piece of equipment or boat, if any, was involved in accident? ______________________________________________________________________________________________
Was there supervision at time of accident? (Yes No) By whom: _____________________________________________ Names of Witnesses: _______________________________________________________________
What part of body was injured? ________________________________________ Describe the type of injury (e.g. bruise, laceration, fracture, etc.)? ____________________________________________
Was first aid administered? (Yes No) By whom: _______________________________________________________ Was injured party referred to medical assistance? (Yes No) By whom: __________________________ Was an ambulance called? (Yes No) By whom: _________________________________________________________
Exactly how did accident occur? Describe what happened:
______________________________________________________________________________________________ ______________________________________________________________________________________________ ______________________________________________________________________________________________ ______________________________________________________________________________________________
Date person returned to program: ______________________ Restrictions on activities: _________________________________________________________
Name of Person Filing Report: ____________________________________________________
Signature: ________________________________________ Date: ___________________
Draw diagram on back of this sheet, if a collision was involved. List weather conditions, water conditions, water temperature, air temperature, tide conditions, boat and equipment particulars.
VISUAL/AUDIO IMAGE RELEASE FORM
I grant permission to Englewood Sailing Association Inc., (ESA) its employees and agents, to take and use visual/audio images of me. Visual/audio images are any type of recording, including photographs, digital images, drawings, renderings, voices, sounds, video recordings, audio clips or accompanying written descriptions. I agree that ESA owns the images and all rights related to them. The images may be used in any manner of media without notifying me, such as web sites, publications, promotions, broadcasts, advertisements, posters and theater slides, as well as any other uses by ESA. I waive any right to inspect or approve the finished images or any printed or electronic matter that may be used with them.
I release ESA and its employees and agents, including any firm authorized to publish and/or distribute a finished product containing the images, from any claims, damages or liability which I may ever have in connection with the taking of use of the images or printed material used with the images.
Student Name: ______________________________________________ Telephone: _________________________________________________ Email Address: _______________________________________________ Mailing Address: _____________________________________________
I am at least 18 years of age and competent to sign this release. I have read this release before signing. I understand its content, and I freely accept the terms. Student Signature (if 18 years or older): ____________________
Parent/Guardian Name (if student under 18 years):________________________ Parent/Guardian Signature (if student under 18 years):_____________________ Date: ______________
Sailing Program Waiver
We, the undersigned being an applicant for admission to Englewood Sailing Association Inc., or a parent/ guardian of the applicant, do hereby acknowledge that participation in the sailing school and/or racing program poses certain inherent risks which cannot be avoided and acknowledge that we are accepting those risks.
In consideration of the acceptance of applicant’s application, we release and forever discharge the Englewood Sailing Association Inc., its Officers, its Board of Directors, its staff, and Sarasota County from any claim for property damage, injury or death arising out of, or during the course of any participation in the sailing school and/or racing program.
We represent that we have and will maintain sufficient coverage under our homeowner’s or tenant’s liability insurance policy for any negligent acts of applicant in his/her pursuance of school activities.
We further certify that, to the best of our knowledge, the applicant is in good physical condition and suffers from no physical, emotional or mental impairment which would adversely affect his/her ability to safely participate in sailing activities.
Student Name: ________________________________________________
Date_________ Parent/Guardian (if applicant is a minor) _______________________________
Signature (parent/guardian if applicant is a minor) ____________________________
PROGRAM RULES & DISCIPLINE POLICY
1. No students on beach or water without supervision and a life jacket
2. Life jackets must be worn at all times on docks, beach, boats, or in the water (by students, instructors, and coaches)
3. Closed toe and heel footwear to be worn at all times
4. No running
5. No swimming (except with the permission of the instructors)
6. No jumping off boats (except with the permission of the instructors)
7. Respect one another – no hitting, pushing, or roughhousing
8. Use respectful language – no swearing, foul, or rude language
9. No littering on land or water
10. Stay with the class unless you have permission from an instructor to leave
11. No destruction of club or private property
12. No smoking, drugs or alcohol
13. No playing on boat racks
14. Watch fingers and feet between boats, docks, and moving parts
15. Club owned boats must be properly returned and put away after use
16. Sailors must make every effort to avoid collisions
Discipline Policy: Depending on the severity of the violation, the three strike policy will be followed.
1. First Strike: Student will be warned and student’s file will be noted.
2. Second Strike: Student will be warned and parent/guardian will be informed and asked to meet with the Program Director. The strike and meeting notes will be noted in student’s file.
3. Third Strike: ESA’s board of directors will consider what action to take. This may include expulsion from the program. ESA will not reimburse fees for expelled students.
Name of Parent/Guardian ___________________________________ Signature of Parent/Guardian /Date ____________________________________/ ______________
____________________________________ Student name
JUNIOR SAILING PROGRAM MEDICAL FORM & RELEASE
Student Name _________________________________________________________________ Date of Birth _________________ Sex _____ Height ____________ Weight ___________
Please list any past and present medical problems ______________________________________________ Surgical history ________________________________________________________________
Allergies: Medications ______________________________________________________ Foods ___________________________________________________________
Other (including Bees, Wasps, Jelly Fish) _______________________________
Current Medication Taken ________________________________________________________
Date of Last Tetanus shot ________________________________________________________
Physician’s Name _____________________________ Physician’s Telephone ___________
Emergency Contacts (at least one should be local):
1. __________________________________________________________________________
Parent/Guardian Relationship Phone
2. __________________________________________________________________________
Parent/Guardian Relationship Phone
3. __________________________________________________________________________
Other Contact Relationship Phone
4. __________________________________________________________________________ Other Contact Relationship Phone ___________________
I, _____________________________________ , (Parent/Guardian) authorize the program organizers or their employees to sanction emergency treatment if none of the student’s emergency contacts or Parent/Guardians can be reached at the time of an emergency.
______________________________________ _____________________ Parent/Guardian Signature
For Youth and Adult Sailing
All volunteers, parents, and students are asked to read the P&P Manual each year
Mandatory Safety Requirements For All ESA Programs
• Life Jackets are required for all participants including staff, coaches, volunteers, non-members, safety boat operators, and students at all times when on or near the water.
• Closed toe and closed heel shoes are required to be worn at all times when engaging in all ESA on water activities.
- All students and on-water staff will be required to pass a swim check.
- All injuries must be reported to staff no matter how small.
• No smoking, drugs, or alcohol.
• No running, hitting, pushing, or littering.
• No swimming (except with the permission of an instructor).
• All equipment to be properly returned, cleaned and put away after use.
• Bring water and a refillable container to class each day.
Recommend Safety Items
These items are recommended to all our students and staff. Remember we are outdoors all day in Florida - it’s hot and sunny most of the time. To make your sailing experience a positive one, we recommend the following items.
Sunscreen, Hat with keeper, Sunglasses with strap, Towel, Change of Clothes, Snack, Water Gloves, Extra Water
Lightweight - long sleeve water shirts/ water pants
Emergency Procedure
In the event of an emergency, an instructor on duty or the designated beach master will get help.
First Aid supplies are located in the shed closest to the boat rack.
*FIRE – Get people and staff out of area and call 911
*INJURY – Provide immediate first aid, Call 911, control area, and disperse / control onlookers.
*ON WATER INJURY– Captain of responding safety boat is in command. Crew will notify the instructor on duty or beach master of the condition of injury. Call 911 if necessary. Other boats remain out of the area unless called to respond.
*INCIDENT– Robbery, trespasser, missing property, irate individual. Notify an instructor on duty - Call 911 if necessary -
Non emergency number for Sarasota County Sheriff - 941-316-1201
*REMEMBER PEOPLE FIRST, EQUIPMENT SECOND*
All accidents, injuries, and incidents MUST be reported in writing as soon as possible.
Use the incident/ injury report to detail the emergency.
Discrimination and Sexual Harassment
Any harassment or discrimination of a member, student, volunteer, staff member, or parent whether because of race, color, religion, sex, national origin, ancestry, age, order of protection status, marital status, physical or mental disability, military status, sexual orientation, gender identification, or unfavorable discharge from military service is clearly prohibited and will not be condoned.
No staff member, volunteer, student, customer, or vendor, male or female, may sexually harass any other person associated with the organization by:
1. Making unwelcome sexual advances or requests for sexual favors or other verbal or physical conduct of a sexually suggestive nature; or
2. Creating an intimidating, hostile or offensive environment by such conduct.
Anyone who has been found to have sexually harassed another member will be subject to discharge from the association. Any ESA staff member who learns of potentially criminal sexual or physical abuse directed at a minor—whether perpetrated by an ESA member or not—must report said conduct to law enforcement immediately.
All volunteers who work with youth must take SafeSport training, which is available on-line.
ESA will provide access to the training at no cost to volunteers.
Procedure For Signing Youth In and Out of Camp
Unless they drive themselves, all children must be accompanied by a parent or adult guardian to the sign in sheet.
No child should be dropped off or picked up in the parking lot.
There will be a bar code check in the morning and check out in the afternoon.
One member is assigned the responsibility of the daily log of attendance.
Emergency contact numbers must be listed each day with the child’s name.
Children will not be left alone in the event of a delayed pickup.
If a pickup is delayed more than 1 hour, the child is brought to a safe waiting area until the parent/guardian is located.
Two responsible adult ESA members will remain with child/children.
Youth Bathroom Procedure
Englewood Sailing has a strict youth bathroom procedure due to Indian Mound Park being a public park, and that the bathroom facilities are a distance away.
Background-checked adults will walk all campers, students, and those under 18 to the bathrooms in a supervised manner.
We require that there be more than just one adult and one student present at a time - so a minimum of 3 people (either 2 adults or more than one student). ***There are no exceptions.
Vehicle Transport Procedure
If it is necessary for an ESA member to use their personal vehicle to transport a youth, the member must ensure there is another adult member present or another student in the vehicle.
Inclement Weather Policy
• ESA staff will monitor and assess prevailing weather conditions during all sailing activities.
• In the event of a rain only event, all students and staff will be called off the water, but will remain under shelters at the Sailing Center.
• In the event of torrential rain, all will proceed to the main pavilion.
• Staff will electronically monitor radar with their cell phones in addition to being alert to visual and auditory weather observations.
• If lightning or thunder is observed or detected within 20 miles of the sailing center, all students and staff will be called to shore immediately, and students will be escorted to the main park pavilion.
• All will remain under protected cover for 30 minutes after the last lightning or thunder occurrence.
• At such time as the ESA Safety Officer issues the "all clear," staff and students will return to normal operations.
• If rain and/or stormy conditions continue to intensify and it is apparent that activities cannot proceed, parents will be notified to pick up their children at the main park pavilion. After 1 hour remaining students will be taken to a safe location to await parent pick up.
• Questions can be directed to the ESA Safety Officer or, in his/her absence, to the instructor in charge of instruction for the day.
Discipline Policy
The rules and discipline policy apply to all students and staff involved in any ESA program. Violations include, but are not limited to, breaking program rules, breaking club rules, inappropriate language, destruction of property, physical/ verbal abuse of another student or staff member, and bullying. Consequences vary based on the severity of the offense.
For minor offenses, we will follow a three-strike process:
1. First Strike: The individual will be warned by a senior-level instructor. The strike will be recorded in ESA's files and the Program Director will be notified.
2. Second Strike: The individual will be warned by a senior-level instructor and may be asked to sit out for the rest of the class/day. For youth, a parent/guardian will be informed and asked to meet with the Program Director to discuss the first and second transgressions and to make a plan to avoid any future misbehavior.
The strike and meeting notes will be documented in ESA’s files.
3. Third Strike and Beyond: The board of directors will consider whether to suspend or expel the individual from the program and ESA. No fees will be refunded in the event of a board-approved suspension or expulsion.
Volunteer Background Checks and Certification
To ensure the safety of our students, staff, and organization, ESA requires a background check every five years for all volunteers, board members, safety boat operators, and age 18+ adults that are working, teaching, or helping with or near youth students/classes.
Depending on the programs the volunteer is involved with the background check may involve fingerprinting. ESA will arrange for background checks at no cost to individual volunteers. ESA will maintain a list of approved volunteers.
Volunteers who work with youth must also complete online SafeSport training annually. This is available free of charge; ESA will provide instructions as to how to take the training.
All safety boat skippers and crew and all adult instructors must obtain and maintain CPR, AED and first aid training.
Also, all safety boat personnel must be approved by the Safety Officer prior to operating powerboats and all operators must have a Florida Safe Boating Card.
National certifications such as American Heart Association, Red Cross, and American Safety and Health Institute are acceptable, as well as professionally-offered non-certified courses such as those offered by Englewood Hospital. All ESA personnel are highly encouraged to become CPR and first aid trained.
ESA welcomes all volunteers, who have an interest in sailing, youth coaching, watersports, and promoting the sport.
Swim Check Procedures-Bay
Bay swim check–Students can be swim checked in Lemon Bay. It is mandatory that everyone pass a swim check. If failed they will not be allowed to continue in the program.
One Safety Boat (SB) anchors about 25 yards off shore, engine off, Skipper + crew aboard. Students remove PFDs, swim from shore to SB and back. Instructors available to intervene if a student gets in trouble.
Safety Boat Operator
Those volunteers who wish to operate safety boats during ESA classes must comply with the following:
1. Any members operating an ESA safety boat will have completed the ESA powerboat workshop, and/ or must be signed off by the workshop instructor.
2. All safety boat personnel must be approved by the Safety Officer prior to operating powerboats. All operators must have a Florida Safe Boating Card.
3. Student members under 18 will only operate safety boats while occupied by an adult who has completed the workshop. Minors will not operate safety boats in proximity to youth sailors.
4. Safety boat assignment will be at the sole discretion of the safety officer.
5. Completion and passing of the workshop will be at the instructor's sole discretion.
6. A list of trained operators will be kept onsite.
7. Safety boat operators will follow these protocols:
a) All safety boats for training activities must have an able-bodied crewmember in addition to the operator.
b) The operator will not leave the helm unless the motor is off.
c) The operator will turn off the motor if the safety boat is within one boat length of a person in the water.
d) The operator will use the engine kill cord at all times.
8. The safety officer will test the engine kill cord and throttle lock on each Boat quarterly.
Volunteer Acknowledgement
As a volunteer of Englewood Sailing Association, I have read, understand and agree to the terms, conditions, rules, and policies outlined within this manual.
I do hereby release and discharge Englewood Sailing Association Inc. and its officers, agents, students, employees, volunteers, and affiliates from any and all claims for injuries, including death, damages, property damage, or loss which may have or may in future accrue to me in account of participating in or volunteering for the Englewood Sailing Association Inc. programs. Failure to acknowledge will not relieve a student, member, or volunteer from responsibility for the understanding and abiding to the polices contained herein.
SAILING ACCIDENT/INCIDENT REPORT
Injured Person’s Name: Date of Report:
Age of Injured: Date of Accident:
Parent/Guardian Name: Time of Accident:
Phone: Location of Accident:
In what activity was person participating when accident occurred (class, lunch time, free play, etc.)? _____________________________________________________________________________________________
What piece of equipment or boat, if any, was involved in accident? ______________________________________________________________________________________________
Was there supervision at time of accident? (Yes No) By whom: _____________________________________________ Names of Witnesses: _______________________________________________________________
What part of body was injured? ________________________________________ Describe the type of injury (e.g. bruise, laceration, fracture, etc.)? ____________________________________________
Was first aid administered? (Yes No) By whom: _______________________________________________________ Was injured party referred to medical assistance? (Yes No) By whom: __________________________ Was an ambulance called? (Yes No) By whom: _________________________________________________________
Exactly how did accident occur? Describe what happened:
______________________________________________________________________________________________ ______________________________________________________________________________________________ ______________________________________________________________________________________________ ______________________________________________________________________________________________
Date person returned to program: ______________________ Restrictions on activities: _________________________________________________________
Name of Person Filing Report: ____________________________________________________
Signature: ________________________________________ Date: ___________________
Draw diagram on back of this sheet, if a collision was involved. List weather conditions, water conditions, water temperature, air temperature, tide conditions, boat and equipment particulars.
VISUAL/AUDIO IMAGE RELEASE FORM
I grant permission to Englewood Sailing Association Inc., (ESA) its employees and agents, to take and use visual/audio images of me. Visual/audio images are any type of recording, including photographs, digital images, drawings, renderings, voices, sounds, video recordings, audio clips or accompanying written descriptions. I agree that ESA owns the images and all rights related to them. The images may be used in any manner of media without notifying me, such as web sites, publications, promotions, broadcasts, advertisements, posters and theater slides, as well as any other uses by ESA. I waive any right to inspect or approve the finished images or any printed or electronic matter that may be used with them.
I release ESA and its employees and agents, including any firm authorized to publish and/or distribute a finished product containing the images, from any claims, damages or liability which I may ever have in connection with the taking of use of the images or printed material used with the images.
Student Name: ______________________________________________ Telephone: _________________________________________________ Email Address: _______________________________________________ Mailing Address: _____________________________________________
I am at least 18 years of age and competent to sign this release. I have read this release before signing. I understand its content, and I freely accept the terms. Student Signature (if 18 years or older): ____________________
Parent/Guardian Name (if student under 18 years):________________________ Parent/Guardian Signature (if student under 18 years):_____________________ Date: ______________
Sailing Program Waiver
We, the undersigned being an applicant for admission to Englewood Sailing Association Inc., or a parent/ guardian of the applicant, do hereby acknowledge that participation in the sailing school and/or racing program poses certain inherent risks which cannot be avoided and acknowledge that we are accepting those risks.
In consideration of the acceptance of applicant’s application, we release and forever discharge the Englewood Sailing Association Inc., its Officers, its Board of Directors, its staff, and Sarasota County from any claim for property damage, injury or death arising out of, or during the course of any participation in the sailing school and/or racing program.
We represent that we have and will maintain sufficient coverage under our homeowner’s or tenant’s liability insurance policy for any negligent acts of applicant in his/her pursuance of school activities.
We further certify that, to the best of our knowledge, the applicant is in good physical condition and suffers from no physical, emotional or mental impairment which would adversely affect his/her ability to safely participate in sailing activities.
Student Name: ________________________________________________
Date_________ Parent/Guardian (if applicant is a minor) _______________________________
Signature (parent/guardian if applicant is a minor) ____________________________
PROGRAM RULES & DISCIPLINE POLICY
1. No students on beach or water without supervision and a life jacket
2. Life jackets must be worn at all times on docks, beach, boats, or in the water (by students, instructors, and coaches)
3. Closed toe and heel footwear to be worn at all times
4. No running
5. No swimming (except with the permission of the instructors)
6. No jumping off boats (except with the permission of the instructors)
7. Respect one another – no hitting, pushing, or roughhousing
8. Use respectful language – no swearing, foul, or rude language
9. No littering on land or water
10. Stay with the class unless you have permission from an instructor to leave
11. No destruction of club or private property
12. No smoking, drugs or alcohol
13. No playing on boat racks
14. Watch fingers and feet between boats, docks, and moving parts
15. Club owned boats must be properly returned and put away after use
16. Sailors must make every effort to avoid collisions
Discipline Policy: Depending on the severity of the violation, the three strike policy will be followed.
1. First Strike: Student will be warned and student’s file will be noted.
2. Second Strike: Student will be warned and parent/guardian will be informed and asked to meet with the Program Director. The strike and meeting notes will be noted in student’s file.
3. Third Strike: ESA’s board of directors will consider what action to take. This may include expulsion from the program. ESA will not reimburse fees for expelled students.
Name of Parent/Guardian ___________________________________ Signature of Parent/Guardian /Date ____________________________________/ ______________
____________________________________ Student name
JUNIOR SAILING PROGRAM MEDICAL FORM & RELEASE
Student Name _________________________________________________________________ Date of Birth _________________ Sex _____ Height ____________ Weight ___________
Please list any past and present medical problems ______________________________________________ Surgical history ________________________________________________________________
Allergies: Medications ______________________________________________________ Foods ___________________________________________________________
Other (including Bees, Wasps, Jelly Fish) _______________________________
Current Medication Taken ________________________________________________________
Date of Last Tetanus shot ________________________________________________________
Physician’s Name _____________________________ Physician’s Telephone ___________
Emergency Contacts (at least one should be local):
1. __________________________________________________________________________
Parent/Guardian Relationship Phone
2. __________________________________________________________________________
Parent/Guardian Relationship Phone
3. __________________________________________________________________________
Other Contact Relationship Phone
4. __________________________________________________________________________ Other Contact Relationship Phone ___________________
I, _____________________________________ , (Parent/Guardian) authorize the program organizers or their employees to sanction emergency treatment if none of the student’s emergency contacts or Parent/Guardians can be reached at the time of an emergency.
______________________________________ _____________________ Parent/Guardian Signature
